Summary of advice and notices regarding COVID-19 (Coronavirus Disease 2019)
update: August 7, 2020
New Coronavirus Infectious Diseases Control Charter at Toyohashi University of Technology
May 25th, 2020
Countermeasures against infectious diseases related to the new coronavirus
Toyohashi University of Technology has the ultimate mission to secure the lives and health of students and faculty members, and strives to prevent infections by reviewing the university management system and environment. In addition, we have decided to promote daily activities based on maintaining and improving the quality of education and research for students as much as possible, and in particular, we have formulated a charter for combating new coronavirus infections, which includes basic policies and action guidelines.
At Toyohashi University of Technology, our ultimate mission is to ensure the health and safety of students and faculty members, and we will strive to prevent infections by reviewing the management system and environment of the university, and promote daily activities based on the principle of maintaining and improving the quality of education and research for students as much as possible.
- We respect each other and protect our lives. It is important for a new coronavirus infection not only to protect yourself from the infection, but also to prevent the infection from spreading to the surroundings. At the university, those who work together will respect each other and will make efforts to protect their lives.
- We promote educational and research activities based on a "New Lifestyle". The new coronavirus may spread again and it is necessary to continue infection prevention in the medium to long term. The members of the university will aim to promote and develop various university activities such as education and research while practicing the "New Lifestyle".
- All members work together to implement measures against infectious diseases. In order to prevent infection, it is necessary for all the people on the campus to practice the best countermeasures on the spot. For this reason, the university will provide information necessary for infection prevention and countermeasures, and the members will work together as one.
- Activity standard: We have established "Toyohashi University of Technology Activity Restrictions Level for Preventing the Spread of New Corona virus" to prevent the spread of new coronavirus infection. The behavior of students, faculty members, and outside visitors will be based on this activity standards established by the University and activity policies based on those standards.
- Information provision: Students and faculty members will be contacted via the emergency contact network, website, email, etc. as appropriate. As the university, we will strive to maintain the website related to the new coronavirus. As for the members of the university, they are expected to understand and practice the content.
- Measures to prevent infection: The basics of measures to prevent infection in the New Lifestyle, such as "securing the physical distance," "wearing a mask," and "washing hands" are common requirements for university activities. In addition, students and faculty members who have changed their physical condition due to fever, etc. are requested to stop their attendance at the university and make appropriate contact based on each diagram of the contact system for preventing the spread of infection.
- Emergency support for students: Based on the "Toyohashi University of Technology's Emergency Student Financial Support Plan," we will provide necessary financial support and provide appropriate support such as mental and physical care guidance.
- Lectures: Distance lectures (on-demand, interactive online) and face-to-face lectures are used according to activity standards based on national and local conditions, and the optimal lecture format is provided to ensure the health of students and the quality of education.
- On-campus activities and facility use: Regarding educational and research activities on campus, extracurricular activities for students, and facility use are approved to the extent that infection control measures can be implemented according to the activity policies and facility use policies established based on the charter's viewpoints and activity standards.
- Environmental maintenance: We will place disinfectants and vinyl curtains in suitable places to prevent infections, and strive to improve the environment to prevent infections.
- Movement: We will restrict the movement for the time being in accordance with the university's activity standards and policies established based on them.
- Entering the University Campus: Based on the university's activity standards, we will allow outside visitors such as required vendors to enter the campus, but we will request infection prevention measures in the same way as students and faculty members.
Toyohashi University of Technology's With Corona Declaration
July 8th, 2020
Countermeasures against infectious diseases related to the new Coronavirus
At Toyohashi University of Technology, we will endeavor to prevent infections after the second wave based on our experience of countermeasures against new coronavirus infections in the first wave. For the post-corona society of the future, we aim to further improve the quality of education, research, regional contribution, international exchange, student support, and campus life by reforming the university's administrative system based on the understanding and practice of a "New Lifestyle".
1. Continuation and routine use of infectious disease measures
- Thorough understanding and practice of the "New Lifestyle" in all university activities
- Flexible curriculum and examination schedule
- Proactive financial support for students in need
- Continue holding of countermeasure meetings to understand the current situation and respond quickly to new coronavirus
2. Development of business continuity system for infectious diseases to new business
- Promotion of working at home and enhancement of telework
- Promotion of online lectures and meetings and the optimal combination of face-to-face meetings
- Improve efficiency of office work by utilizing IT
- Effective use of remote and semi-remote facilities through the use of sensors, IoT/AI and robots in research and education facilities
- Preventing the digital divide for students, faculty and staff and supporting education
3. Contribution of the University's Knowledge to Society
- Promote and support research on countermeasures against new coronavirus infection
- Active cooperation and support for measures against coronavirus infectious diseases inthe government and the region
In preparation for moving <Level 2> of "Toyohashi University of Technology Activity Restrictions Level for Preventing the Spread of Corona virus"
May 20th, 2020
Although a state of emergency in Aichi has been lifted, Aichi's own state of emergency measures has been extended until May 31st (including refrain from going outside and infection prevention measures), the government demands to continue basic infection control through "New lifestyle".
COVID-19 has not got stamped out yet, so TUT decided to reconsider a content of TUT's activity restriction level for implementing the measure of preventing the spread of COVID-19 so as not to cause a second wave. TUT made a decision that Level 3 (current activity restriction) has been relaxed to Level 2.5 until the end of May for being able to move Level 2 from June 1st.
Regarding the Special Cash Payments Project (JAPANESE GOVERNMEXT)
This is a notification from the Ministry of Education, Culture, Sports, Science and Technology (MEXT).
Regarding the Special Cash Payments Project
The Government of Japan plans to implement the Special Cash Payments Project for the purpose of supporting household budget as the " Emergency Economic Measures to Cope with COVID-19".
Outline of the Special Cash Payments Project
- As of April 27, 2020, those who are registered with the Basic Resident Registration System will be eligible for benefits, and 100,000 yen will be paid for each eligible person. In addition, a head of household will be a recipient.
- An application form will be mailed from the municipality, so the head of household will apply by mail or online. (Online application is available to holders of My Number Card.) And then the benefits will be transferred to a bank account in the name of the applicant.
- The acceptance start date and payment start date will be decided by the municipality, and the deadline for application will be within 3 months from the application acceptance start date when applying by mail.
*The above may change depending on the future situation.
*This benefit will be implemented after the supplementary budget for 2020 is passed.
Foreigners living in Japan who are registered with the Basic Resident Registration System are also eligible for benefits.
In addition, Japanese students who have returned to Japan after studying abroad and are living in Japan on the base date will be eligible for benefits if they go through the procedure to revive their resident card. Even if the procedure for the revival is completed after the base date, they will still be eligible for benefits.
*For details on the benefits, please contact the Call Center of the Ministry of Internal Affairs and Communications below, which is in charge of this project.
TEL: 0120-260020 (Lines open on weekdays and weekends from 9:00 to 18:30)
Message from the President
～To TUT Students who are suffering from the outbreak of the COVID-19～
"TUT's Emergency Student Financial Support Plan"
President of Toyohashi University of Technology
TUT decided to implement the below support as the first step of "TUT's Student Financial Support Plan" to students who are suffering from the outbreak of the COVID-19. Please refer to the information below to apply or take necessary procedure for the supports.
1. Provide Grant-type scholarship to every regular student (30,000 yen)
For being able to concentrate on your study, TUT will provide 30,000 yen for every regular students as Grand-type scholarship to maintain your student life and preparing environment for taking Distance learning smoothly. TUT will inform you about the detailed information about the procedure for applying it later.
(*Non-regular students, students, who are taking a leave of absence from TUT, are not eligible for this support)
2. Rental service for taking Distance Learning
- TUT will lend Wi-Fi routers to students, who don't have, for being able to take Distance Learning for free.
- TUT will lend computers to students, who don't have, for being able to take Distance Learning for free.
3. Another extension of the deadline for payment of tuition fee (from the end of May to the end of August)
As we informed you before, TUT decided to extend the deadline for payment of tuition fee to the end of this May; however, we made an another decision to extend of the deadline for payment of tuition fee to the end of this August taking into consideration of effect of COVID-19.
4. Tuition fee exemption (for students suddenly facing financial difficulties)
TUT supports students, who are facing financial difficulties caused by sudden changes in household income due to the outbreak of the COVID-19.
- For bachelor students, there is a support program to ease sudden decrease in household finances under Government's New Study Support System for Higher Education (Grand-type scholarship and exemption of tuition fee). Moreover, Japan Student Services Organization (JASSO) loan-based type scholarships are also available.
(*International students aren't eligible for this support)
- For Graduate and International students, TUT will extend tuition exemption program if applicable.
- To ease sudden decrease in household income due to the outbreak of the COVID-19, you can apply for an additional program if you meet conditions.
Please refer to updated information about which we will inform you later and apply it properly because the tuition exemption program might be changed depending on circumstances of students.
5. Support for providing part-time jobs on-campus
TUT provides opportunities of part-time jobs on-campus as TA, RA etc. for students' financial support. Some jobs enable you to work home in case you could not come to TUT.
6. Lunch campaign to cheer up students
In May, TUT continues to the lunch campaigh free of charge to cheer up students once a week. We serve special meal, so please enjoy! If you want to get the free lunch, please answer questionnaire is sent to students every week.
7. About new special scholarship program
We inform you later about detailed information of loan-based (without interest) or Grand-type scholarship for the students who face difficulties to maintain student life but have strong will to study. Please check our web-site carefully.
Notice of Class Commencement for Spring Semester in 2020
April 17th, 2020
Countermeasures against infectious diseases related to the new Coronavirus
Corona virus still has spread all over Japan, and on April 16th (Thurs), the Japanese government has declared nationwide state of emergency that applies to every prefecture in Japan. Moreover, Aichi, where TUT is, was designated as a "special alert prefectures".
Following this declaration, TUT decided to raise the "Toyohashi University of Technology Activity Restrictions Level for Preventing the Spread of Corona virus" to Level 3 from April 17th.
In the light of these circumstances, please follow the below policy about class commencement for Spring Semester in 2020 and going out and leaving from our place.
Moreover, due to the situation has been changed rapidly, perhaps policy will be changed; we will announce on the University's website or send e-mail to every student about it each time, so please check them frequently.
About the emergency measure for preventing the spread of the infectious Corona virus due to declare of state of emergency
April 7, 2020
President of Toyohashi University of Technology
Today, the spread of corona virus has not got stamped out yet, and recently, it has spread all over Japan more rapidly than expected. On April 7th, the Japanese government has declared a state of emergency that applies to 7 prefectures. Aichi, where TUT is, is one of the prefectures with high number of infected person, so we must be vigilant all the time.
Following the declaration of a state emergency, we decide to close university from April 8th to May 10th, and English Placement Test (TOEIC IP) will be cancelled due to campus closure. We request every student and faculty members to follow below important notices during campus closure from April 8th to May 10th.
Diagram of Student's Contact System for Preventing the Spread of Infection
Postponement of Class Commencement Date for Spring Semester in 2020 and Infection Prevention and Control of Corona Virus (COVID-19)
President of Toyohashi University of Technology
Previously TUT was scheduled to start classes for the Spring semester of this year on April 8th (Wed), 2020 as originally planned. However, due to the spread of infectious diseases caused by the new coronavirus, TUT decided starting date for the Spring semester of this year will be postponed until May 11th (Mon), 2020 to ensure the health and safety of our students from Corona Virus.
In addition, New International Student's Orientation will be carried out as we planned taking into consideration prevention of Corona Virus with avoiding "Three Cs"
(1. Closed spaces 2. Crowded places 3. Close-contact settings).
Please be sure to check the latest information at TUT official website and KYOMU JOHO SYSTEM regularly.
1. Daily actions until class starting date
Please refrain from any nonessential and non-urgent outings until class starting date.
Refer to the "Diagram of Student's Contact System for Preventing the Spread of Infection" and contact with Educational Affairs Section if needed.
In addition, research and educational activity at laboratory will be suspended from April 13th (Mon) to May 8th (Fri) as well. (However, this not prohibit from doing individual guidance about Job hunting or etc... at laboratory).
2. Decision about attending to TUT and Health Management after classes begin
- Please take your temperature before going to TUT
- Please do not go to TUT if you have unusual symptoms like cough, sore throat, runny nose, stuffy nose, headache, fever, stomachache, diarrhea, muscle pain and etc...
- If you cannot go to TUT because you have above (2) unusual symptoms, please contact with Educational Affairs Section with referring "Diagram of Student's Contact System for Preventing the Spread of Infection".
3. In the case when you are absent from classes
If you are absent from classes because you have unusual symptoms, TUT counts as attendance by attending make-up class or exam, or submitting assignments like reports.
4. Regarding classes held in TUT
TUT will hold the classes as below, keeping in mind to avoid "Three Cs" (1. Closed spaces 2. Crowded places 3. Close-contact settings);
(1) How to hold the classes
- In the spring semester of 2020 fiscal year, TUT will hold the classes from May, 11th (Mon), 2020.
- We will inform you later as for the updated information like, revised Annual calendar in 2020, class schedule and sale dates of textbooks and so on, around the middle of April.
- Please note that the class schedule might be changed to ensure the health and safety of the students from Corona Virus.
- Also, "Face to Face classes" might be changed to "Remote lectures", using E-LEARNING SYSTEM. Please sure to check the latest information from KYOMU JOHO SYSTEM frequently.
(2) Notes during the "Face to Face classes"
- Please keep in mind to avoid close contact, leaving a space between you and the person beside you in the class room.
- Please wear the face mask (including hand-made mask and towel) to avoid s spitting out. Also, please be sure to wash hands frequently with soap and water before coming into the class room.
- Please do not share the equipment in the class room like microphones, writing tools and information equipment, and so on.
- After the class, please do not stay in the class room and go back to your home for home-studying.
5. In case of getting Corona Virus
- Please do not come to school when you feel unwell, even if only slightly (having a cold and / or other symptoms such as fever / cough / weariness /headache / stomach ache / diarrhea). When you have some symptoms after coming to school, please be sure to contact to Educational Affairs Section by Phone, go back to your home immediately and receive medical treatment at home.
In either case, we will make arrangement to take consideration in the case of being absent from the classes, stated above in (3). Please make sure to call to TUT every day, for your medical condition report.
- For students getting Corona Virus, students under the transitional measures for medical check after coming to Japan from overseas, and students who cannot enter Japan due to Corona Virus, TUT will also make arrangement to take consideration in the case of being absent from the classes stated above in (3).
This announcement will be applied up to the classes held in May, 2020. In case that Corona Virus infection spreads, this announcement will also be applied to the classes held in June, 2020.
TUT will inform you again if this announcement will also be applied to the classes held in whole spring semester, 2020 or TUT will be temporally closed, due to the spread of Corona Virus infection.
1. Daily Life
The number of people infected with the novel coronavirus disease (COVID-19) continues to grow across the nation. To protect yourselves and those around you from contracting the disease, you are being asked, as members of society, to take certain actions yourselves. To that end, the University has put together the following list of the information it wishes to convey to students. We ask for your understanding and cooperation.
1) Be more vigilant than usual about any changes in your health.
If you feel any change in your health compared to normal or you are at all uneasy, do not come to classes. Stay at home and rest.
The symptoms of COVID-19 are similar to the symptoms of a cold and can include fever, sore throat, sneezing, runny nose, blocked nose, headache, dry throat, abdominal pain, diarrhea, aching muscles, and feelings of weariness. There have also been recent reports of a loss of smell and taste of foods as a symptom.
If you notice even one of the following symptoms in particular, immediately report to the "Health Care Center" and contact the "Consultation Center for People with Potential Exposure to COVID-19."
- Fever of 37.5°C or over for four days or more
- Strong feeling of weariness (fatigue)
- Shortness of breath (difficulty breathing)
|TUT Health Care Center||Tel: 0532-44-6632 (daytime weekdays only)|
|Consultation Center for People with Potential Exposure to COVID-19||(if you are unable to get through to the Health Care Center, call here first)
Tel: 0532-39-9104 (for Toyohashi City)
2) Take action to prevent the risk of infection and to halt the spread of infection.
Wash your hands frequently with soap and water, observe cough etiquette, and keep rooms well ventilated. Take preventive measures such as eating well and getting adequate sleep.
Three conditions: Avoid the "three Cs"
- Closed spaces with poor ventilation,
- Crowded places, and
- conversations in Close proximity
The government strongly recommend to avoid the following social behaviors and places.
- Karaoke boxes, live music venues, etc., where people sing and talk loudly
- Parties, dinners, etc., where people talk in close proximity. Going out to hospitality venues such as restaurants and bars, etc., including bars and nightclubs operating from nighttime to early morning.
- Indoor exercise at sports gyms, etc., that involves heavy exhalation & little ventilation.
2. Overseas Travel
To combat the novel coronavirus disease (COVID-19), governments around the world, including the Japanese government, have placed various restrictions on overseas travel. Under these circumstances, the University strongly urge all TUT students to follow travel restrictions set by the University. We appreciate your understanding and cooperation.
- The University has placed an indefinite ban on overseas travel for overseas training, study abroad, and other purposes.
- The University also strongly requests you to refrain from overseas travel for private reasons not related to university studies.
If you absolutely have to travel, make sure to submit a "Report of Temporary Leave" and seek advice prior to making travel arrangement. The Notice should be submitted to the International Students Section, International Affairs Division (Tel: 0532-44-6546).
- Please be careful, as there are some countries and regions which refuses entry of foreign nationals due to government policies.
(In some cases, such as if you return to your own country, you may not be able to re-enter Japan later. On your return to Japan, you will be given a PCR test and required to self-isolate at a facility designated by the Quarantine Station Chief until the test results.)
- Even if you have not traveled to a country or region subject to refusal of entry, if you are entering Japan from overseas, you will be asked to complete a questionnaire at the Quarantine Station, have your temperature taken and be checked for symptoms, even if you show no symptoms. For the following fourteen days, you will be asked to self-isolate at home or at a hotel, etc. which you have secured yourself. You may not use public transportation (trains, including the Shinkansen, buses, taxis, etc.).
You will also be asked to monitor your health during this self-isolation period.
(Overseas travel will be handled in this manner from 12:00 a.m., April 3, 2020 until further notice. The countries and regions subject to these restrictions may change according to the Japanese government's policies. )
- Even when you are not subject to the above restrictions, the University may require you to self-isolate at home for two weeks and monitor your health, including taking your temperature. We appreciate your understanding.
- Please refer to the following website for details of the University's policies regarding overseas travel by TUT students and entry into Japan from overseas.
*These arrangements are subject to change at any time due to changes in the situation. Please pay attention to updates at the University website.
3. University actions
Canceled TUT events related to international students
(6th March) Study trip for international students
(12th March) Buffet party for international students
(5th - 11th March) On-campus Job Fair
For other events, please find on the on-campus website or contact the office in charge.
Please note that this years' graduation ceremony will be organized at our campus. Details can be found on the following website.
- The training gym has been temporarily closed, from 28th February by 13th March.
TUT Official announcement
Unit in charge
- Unit of General Affairs in General Affairs Division
Extension 6504. Tel 0532-44-6504
*"Close contact" refers to the following people who have been in contact with a Coronavirus-infected patient since the day when the patient was confirmed with the infection):
- Household contacts: Residents living at the same household/address as the "patient (confirmed case)."
- Medical personnel: Those who are directly involved in an examination and/or treatment of the "patient (confirmed case)", or those in charge of transportation of the patients, without necessary preventative measures for infection, such as no personal protective devices or improper use of them.
- A person who has been in contact with infectious materials: Those who have had contact with body fluids and/or secretion such as sputum (excluding sweat) from at patient (confirmed case) without taking the necessary preventative measures for infection.
- Others: Those who have contacted a "patient (confirmed case)" without taking any necessary infection precautions at a distance that can be touched or has talked face-to-face (approximately 2 meters) with such a patient.