To all new students in October 2023
The latest information for October 2023 enrollment will be posted on this page.
If there are any changes to the previously announced information or if there is additional information, it will be announced on this page.
Please check this page regularly for updates until classes begin.
Please add ".tut.ac.jp" to the end of the e-mail address for each inquiry.
- Procedures for Using the University Network *Available from October 1
- Guidance for New Students On-demand *Available from October 1
- TOEIC IP TEST (English proficiency test for all graduate students) *Must be taken by October 27
- Searching and Downloading Materials Needed for Classes（Academic Calendar, Time Schedule, etc.）
- Course Registration and Preparation
- Student consultation help desk and medical facilities around the university
1. [Important] Be sure to complete these on your own!
Procedures for Using the University Network
Doctoral program students enrolled following the Master's program at TUT do not need to do this.
This procedure is available from October 1; please complete this as soon as possible in October, as it is required to connect to the campus network.
First, please be ready with the following two documents in your hand.
"Account Information of Toyohashi University of Technology"：Send by LetterPack.
"Notification of your matrix code"：Sent by regular mail at the same time as Letter Pack.
However, for students who have difficulty entering Japan at the time of enrollment, the International Student Section will send them in another way.
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（1）Watch Network Guidance （2）Register an email address for password recovery Click on "Profile Maintenance" from the menu on the left side of the screen and register the "Mail Address for Password Recovery" at the bottom. （3）Setting up the one-time password application Refer to the instructions on how to set up the one-time password attached to the sheet titled "Account Information of Toyohashi University of Technology". （4）Setting up Gmail app in your smartphone ・This setting will allow you to send and receive e-mails by using the e-mail address listed in the "Account Information of Toyohashi University of Technology".
・The university will send important e-mails to that address. Please check your account regularly.
・If you have set up spam filters, please make sure that you can receive e-mails from "@office.tut.ac.jp" and "@cite.tut.ac.jp". （5）Take the Network Guidance for Information Security and then pass the INFOSS quiz Click on "Network Guidance for Information Security" of the linked screen. After watch the video, take the quiz which takes about 1 hour. |
Once you have completed steps (1) through (5), you are ready to use the university network.
Contact: Educational Affairs Section (Email: kyoumu@office)
Guidance for New Students On-demand
Doctoral program students enrolled following the Master's program at TUT are not required to take this.
[Period of On-demand Program: October 1 to October 4]
Follow the steps below to take all on-demand guidance programs you need to take.
After taking the programs, please complete the two questionnaires.
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（1）First, you need to complete the procedures to use the university network. （2）Enroll in the Google Classroom for New Student Guidance Login to Google Crassroom with the email address listed in the "Account Information of Toyohashi University of Technology" and take the on-demand guidance on your own.
◆For more information on Google Classroom operation, refer to this page.
（3）Confirm your attendance and answer the two questionnaires [Answer deadline: October 4, 3:00 p.m.] |
Contact: Educational Affairs Section (Email: kyoumu@office)
TOEIC IP TEST（for all graduate students）
TUT will carry out an online TOEIC IP test for all graduate students in order to measure their English proficiency. All graduate students are required to do this test.
[Test period: October 13, midnight - October 27, noon]
The details will be announced on the Kyomu Joho System after enrollment.
Contact: Educational Affairs Section (Email: kyoumu@office)
2. Events and procedures at the beginning of enrollment
Distribution of course-related materials and submission of personal documents
On the first day you come to the university, please come to the Educational Affairs Section (the east side of the 1st floor of Building B). Necessary materials will be distributed. At that time, you will be asked to fill out and submit your personal documents.
Contact: Educational Affairs Section (Email: kyoumu@office)
Payment of Initiation Fee
Doctoral program students enrolled following the Master's program at TUT do not need to do this.
Please make payment at the Student Affairs Section, Student Affairs Division (the west side of the Building B, 1st floor) on the first day after you went to the Educational Affairs Section.
Contact: Student Affairs Section (Email: gakusei@office)
Guidance for New Students in Person
Date: October 2
Please refer to the schedule and attend the in-person guidance.
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Contact: Educational Affairs Section (Email: kyoumu@office)
Entrance Ceremony
Time and Date : October 2, 9:30-10:00am
Contact: General Affairs Section (Email: somsom@office)
Start of Classes
Classes are scheduled to start on October 4.
Contact: Educational Affairs Section (Email: kyoumu@office)
3. Preparation for learning environment
Searching and Downloading Materials Needed for Classes
(Check them before course registration!)
- To be downloaded by logging in to the Kyomu Joho System (Accessible from October 1)
Contact: Educational Affairs Section (Email: kyoumu@office)
Course Registration and Preparation
After taking the guidance, complete the procedures below.
（1）Register for courses on the Kyomu Joho System, which can be accessed from October 1.
Be sure to register on your own before the end of the period. Please also check the " Academic Calendar" for the schedule.
（2）Register Google Classroom for the courses you have registered for.
See the Google Classroom Class Code List to check if there is a Classroom for the course.
If there is a Classroom, register it because it will be used for remote classes and important information about the class will be given in the Classroom.
*Course registration in the Kyomu Joho System is not linked to Google Classroom registration.
（3）If the syllabus says " Remote Class" but there is no Google Classroom
Ask the lecturer in charge of the course how to take it.
The email address is listed in the syllabus.
Contact: Educational Affairs Section (Email: kyoumu@office)
Student consultation help desk and medical facilities around the university
Lists of university consultation help desks and nearby medical facilities are here. Feel free to use them.
- Student consultation help desk
- Medical facilities around the university and on holidays
Contact: Student Affairs Section (Email: gakusei@office)
［Date Created］9 Sep 2022 / ［Date Updated］25 Sep 2023
Educational Affairs Division/ Student Affairs Division/ General Affairs Division/ Center for IT-based Education
